Appointment Automation That Fills Your Calendar Without Lifting a Finger

We work with Calendly, Cal.com, Acuity Scheduling, HubSpot Meetings, and custom booking systems. We'll recommend the right platform for your business model — Calendly for simplicity and speed, Cal.com for more customisation and self-hosting, HubSpot Meetings for tight CRM integration. We build on top of your existing platform if you already have one.

We build conversational flows that ask pre-booking qualification questions (budget, service needed, location, urgency) and route respondents to the appropriate service type, team member, or rejection flow. Only qualified leads reach the calendar booking step — ensuring your team's time is spent with the right prospects.

Our reminder sequences (email + SMS at 48h, 24h, and 2h) achieve 92–97% show rates for most service businesses. The SMS reminders at 2 hours before appointment produce the largest lift — responding 'CANCEL' triggers an immediate reschedule flow. For high-value appointments, we also add a personal video or voice reminder from the practitioner.

Cancellation triggers an automated flow: confirmation of cancellation to the customer, immediate offer to reschedule (with deep link to booking page), and notification to any waitlisted contacts that a slot has opened. If the slot remains unfilled 4 hours before, a 'last-minute availability' campaign fires to a segment of warm leads.

Yes — for healthcare clients, we integrate with common EHR/PMS systems (Epic, Healtheon, Jane App, Cliniko) to sync appointments bi-directionally. New bookings appear in your practice management system automatically; cancellations in the PMS trigger the automated rebooking flow.

Yes — we integrate Stripe or Square into the booking flow for deposit collection or full prepayment. This significantly reduces no-shows (financial commitment increases attendance) and eliminates payment processing at appointment time. Refund workflows for cancellations are automated.